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Collection Orders on Square Point of Sale

With order creation in Square Point of Sale, you will be able to manually create orders in the app and manage them in your Order Manager, along with incoming orders from Square Online and/or your delivery partners. This means you can take orders over the phone or in any other way you communicate with your customers, schedule them for later click and collect or in-store collection and conveniently manage them inside the Orders menu on Square Point of Sale.

Note: iOS mobile phones must be on the newest Point of Sale design to create orders in Checkout. You can opt in to the new design by performing the following:

  1. Open your Square Point of Sale app

  2. Tap Settings

  3. Tap on Checkout

  4. Tap Upgrade to the new Square Point of Sale

Creating a Collection Order On Square Point of Sale

In order to start accepting collection orders, you’ll need to turn on the Create orders in checkout setting on Square Point of Sale. To do so, follow the steps:

  1. Tap the three horizontal lines to bring up the app Main Menu.

  2. Tap Settings and scroll down to Orders > Order Creation.

  3. Toggle on the Create orders in checkout button.

Processing a collection order

After you have opened the Square Point of Sale app and added items to the current sale:

  1. Tap Schedule for collection.

  2. Add the customer to the sale.

  3. Select an order type (In-store or Click and collect).

  4. Tap Next and select a Collection time.

  5. Tap Done, then continue the checkout flow.

Manage Collection Orders from the App

You can also manage collection orders directly from the Square Point of Sale app. Each collection order will fall into one of the following fulfilment types to help you manage your orders at a glance:

  • Click and Collect

  • Collection

  • Digital

  • Shipment

Alerts & Printer Settings

To update your preference for notifications and ticket printing from the app, open the navigation menu > and from Settings, scroll down to Orders.

  • Alerts Settings: By default, alerts will be enabled – you can disable or adjust how often you’re notified of new orders. Choose to be notified every 5, 15 or 30 minutes.

  • Printer Settings: Choose to either manually print tickets for new orders or automatically print new orders when they come in.

Create a Printer Station for Orders

To get started:

  1. Tap More to bring up the app menu.

  2. Select Settings > Hardware > Printers.

  3. Tap Create Printer Station.

  4. Name your printer (for example, ‘Online Orders’).

  5. Go to the Orders section, and toggle onuse this printer for in-person order tickets. The in-person orders section applies to printing orders placed both remotely and at your location. The Printer settings you toggle on here will also apply to Order Manager orders.

  6. Tap Save.

    Order Status

Each order falls into one of the following fulfilment states:

  • Active: All orders that need to be accepted, or orders in progress (i.e. not completed).

  • New: All orders awaiting action. If auto-printing is enabled, new orders will print as they come in.

  • In Progress: Orders being prepared.

  • Ready: All orders ready for collection

  • Completed: All completed or cancelled orders.

Order Source

In addition to the order status, you’ll also see a breakdown of orders by Source. For example, if you have active orders coming in from your Square Online Store, powered by Weebly, and delivery partner, you’ll see both online ordering platforms listed.

Note: If you do not have active orders for a particular platform, you will not see it listed.
Orders will appear top-down, newest to oldest.

Manage In-store Collection & Click and Collect Orders In-App

To get started:

  1. Tap More to bring up the Main Menu and tap > Orders > Collection or Click and Collect. You’ll see each order listed, along with the time elapsed since the original order was placed.

  2. Tap an order to bring up the details page and click Mark as In Progress. The order status will update to In Progress.

  3. When you’re ready for the order to be picked up, tap Mark as Ready.

  4. Once the order leaves your business, tap Mark as Picked Up.You can view historical completed orders in the Completed tab at any time.

Keep in mind: New order notifications will not push if you have the app minimised
Learn about the Weebly powered Square Online Store.

Delay Collection Time of an Order

During busy shifts with more orders coming in than expected, you may want to delay the pickup time so that the delivery person or customer knows they can collect their order at a later time. Delay orders as soon as you know you can’t make the expected time to avoid waiting customers or couriers. Order delays are accepted per service and integration type, so check with your integration that you can delay your orders if needed. These edits can be made on your online Square Dashboard.

To adjust the ready/dispatch time for an order:

  1. From the Order Manager on your online online Square Dashboard, select an order that you would like to delay and open it.

  2. For orders that can be delayed, you will see a right-pointing arrow next to the time. Select ‘Edit’.

  3. Select from a pre-selected list of time intervals (by 15 minute increments) or select Other to manually select a time period.

  4. Tap save and we will send the update to the integration (where your buyer order) and then integration will let the buyer/courier know that the order is delayed.

Please keep in mind that some orders cannot be delayed. Please check with your integration provider to see if it’s possible.