Troubleshoot Your Appointments Availability
With Square Appointments, you can maximize your online booking availability by adding staff hours, blocking extra time or adding a Fake-It filter so your clients can book with ease. If your online booking site isn’t displaying available time slots as intended, there are a few places you can check to find out why.
Check Staff Availability and Hours
Make sure the staff members’ hours are enabled for the date/time in question from your online Square Dashboard:
Click on Customers > Appointments > click Staff.
Click on the staff member you wish to review or update.
Click Manage Staff Locations.
Update the availabilities for each day and each location and click Done.
You can always edit staff availabilities as a one-time change or recurring schedule from the Calendar tab of your Appointments dashboard.
Availability per day can be split into separate time slots by selecting the + sign next to each completed time slot. For example, under ‘Edit Availability’, next to the relevant date and time, click + and enter another open and close time. Click Done.
Check Staff Calendar for Existing Appointments or Personal Events
Check if the staff member has an existing appointment or personal event blocking that time slot. Events being imported from a synced Google Calendar may block availability and must be removed from the Google end to make the slot available.
If a personal event was created from the Appointments calendar, unchecking the Block Time box within the event details will make this slot available for online booking.
Check Service Settings for Blocked Time
Check if the appointment prior to the time slot in question has had extra block time added to it. Block time is enabled in the service settings, and can be disabled on a per-appointment basis from the appointment details.
Any block time enabled for a service is added to the service duration. For example, a 1-hour service with 10 minutes of block time creates a 70-minute slot.
Check Your Online Scheduling Preferences and Scheduling Policy
Online scheduling settings determine which time slots are displayed as available and when they can be selected. Go to Settings on your Appointments dashboard to check: