Square Payroll currently does not have the ability to mail amended tax forms to employees. Please distribute the W-2c on your Dashboard (or the W-2 attached to your invoice) to your employee by hand, by mail or by email.
Forms W-2 and W-2c are available on your Square dashboard per the instructions included on your invoice. Log in to your account and navigate to Payroll > Tax Forms in your Square Dashboard to view Forms W-2 and W-2c, and note that Form W-2c is listed separately from your employees’ W-2s, which are the original filings.
In some instances, manually prepared Forms W-2 or W-2c completed as part of your amendments may instead be included as attachments on your invoice and may not appear on your dashboard. Instructions for opening the attachment are included on the invoice. All forms sent as attachments are password-protected using your FEIN with no dashes or spaces.
Per SSA guidelines, only fields being corrected are reported on Form W-2c, so if there were no corrections to certain fields, both columns for that field will be blank (for example, if “previously reported” and “corrected” federal income tax are unchanged). Employees will need to use their original Form W-2 in addition to the amended Form W-2c for their personal taxes.
FForm W-3 and Form W-3c are transmittal sheets that summarize the data submitted to the Social Security Administration on employee Forms W-2 and W-2c, respectively. This means that you can receive multiple Forms W-3/W-3c and will need to perform some calculations to properly reconcile to your expected annual totals. To do this, you can use the following formula:
Square Payroll files Forms W-2 and W-2c with the Social Security Administration (SSA) per SSA guidelines. Once the SSA accepts the tax filing, it can take some time for the SSA to exchange data with the IRS. If you have any questions about this data transfer, we recommend that you reach out to the SSA directly.