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Deactivate Team Members from Square Payroll

You can deactivate employees and contractors from Square Payroll and, if needed, provide them with a final paycheck. These individuals will no longer appear on the Run Payroll screen, making it easier for you to run payroll and manage your business.

Issue Final Paycheck

If you need to issue a final paycheck to your employee immediately, you can send an off-cycle payment before removing the employee from payroll. If you need to pay the employee immediately you can select “manual check” as payment method and handwrite or print a check.

If you need to issue a final paycheck and have already removed the employee from payroll, simply re-activate their employee account, send an off-cycle payment and remove them from payroll again.

Note: Depending on the circumstances, you may be responsible for providing your employees with a check for their final wages on their last day of work. Read more about final wages from your state labor office.

Deactivate Team Members From Square Payroll

To deactivate an employee or contractor from your Square Payroll Team list:

  1. Log in to your Square Dashboard and click Staff > Team > Team members, and select a team member.

  2. Click the three-dotted actions drop-down menu and select Deactivate. If you subscribe to Square Payroll, select the team member’s last day of employment.

  3. Click Deactivate.

Note: If the team member has an integrated benefit and takes a temporary leave of absence or plans to return in the future, we recommend keeping the team member active. Deactivating a team member with an integrated benefit may causes issues with the existing benefit plan.

Reactivate a Team Member in Square Payroll

Team members who were previously deactivated can be reactivated in Team Management. You do not need to create a new profile when the team member returns and doing so may create duplicate entries. Learn more about reactivating employees and contractors.

  1. Log in to your Square Dashboard and click Staff > Team > Team members.

  2. Click the Status filter and click Deactivated.

  3. Click on the team member's name and select Reactivate Team Member.