You can remove employees and contractors from Square Payroll and, if needed, provide them with a final paycheck. These individuals will no longer appear on the Run Payroll screen, making it easier for you to run payroll and manage your business.

Issue Final Paycheck

If you need to issue a final paycheck to your employee immediately, you can send an off-cycle payment before removing the employee from payroll. If you need to pay the employee immediately you can select “manual check” as payment method and handwrite or print a check.

If you need to issue a final paycheck and have already removed the employee from payroll, simply re-activate their employee account, send an off-cycle payment and remove them from payroll again.

Note: Depending on the circumstances, you may be responsible for providing your employees with a check for their final wages on their last day of work. Read more about final wages.

Remove Team Members From Square Payroll

To remove an employee or contractor from your Square Payroll Team list:

  1. Go to Team in the Payroll section of your online Square Dashboard.
  2. Select the individual you would like to remove from Square Payroll.
  3. Unclick the Employee and/or Contractor Employment Type box.
  4. Click Confirm Removal.

Reactivate a Team Member in Square Payroll

To reactivate an individual who has been removed from Square Payroll:

  1. Go to Team in the Payroll section of your online Square Dashboard.
  2. Select the individual you would like to add back to Square Payroll.
  3. Check the Employee and/or Contractor Employment Type box.
    Note: The individual’s payment method will default to the previous payment method. Team members who previously had an online account enabled will have their account reactivated with the same e-mail address.
  4. Click Save.

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