System updates

We’re experiencing issues that may affect your Square services. We’ll continue to update our status page with more information.

Back to Home

Customise Square Invoices

You can customise the appearance of your invoices from your online Square Dashboard. Go to Invoices from the navigation bar, then tap Settings > Invoices.

Invoice Customisation with Templates

You can also customise your invoices with invoice templates or set a default template to use when creating a new invoice. Invoice templates automatically fill in your invoice information. With each unique template that you create, you can:

Customise basic details

Add an invoice title and message that will be visible to your customer. You can also include an optional sale or service date on your invoices.

Save a default custom message

Add your terms of service, cancellation policy, return policy or any other personalised message to your customised invoice in the Message field of your invoice.

Choose your payment settings

Pick your default payment settings for your invoices, such as setting your accepted payment methods, using card on file with a Square Invoice and adding a tipping option.

Add item-level notes

Add your item, select Customise and go to the Note section. Make sure that you click Save once you’ve selected your price point and taxes and added your note.

Share your invoice

Choose how you’ll send your invoice to your customers – via email or manually. You can also schedule payment reminders for your customer.

Add custom fields

With Invoices Plus, you can add a custom field – such as terms of service, cancellation policy, return policy or any other personalised message – to your invoice and choose its placement within the template. Note: This is a Square Invoices Plus feature.

To create additional templates that are customised to better suit your business needs, an Invoices Plus subscription is required.

Learn more about invoice templates.

Advanced Customisation for Invoices Plus Users

Once you are subscribed to Invoices Plus, you will have access to additional customisation options. You can find these by clicking Customisation, which is located in Settings. Options here include:

Layouts

Select the layout that you’d like to apply to your invoice PDFs when printing or downloading an invoice.

Branding

Select which logo you would like to be displayed on your invoices.

Content options

Customise the language that you use to talk to your customers about the work that you do. For example, tailor field names such as Quantity and Price to help better represent your line of business. These edits will apply to all of your invoices and estimates.

Get started with a 30-day free trial of Invoices Plus today!