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Bulk Edit Square Online Items, Categories and Coupons

If you have a website with multiple items, categories or vouchers, you can save time by making use of bulk editing. Bulk editing allows you to make changes across multiple items at once.

Filter and Bulk Edit Items

To edit your items in bulk in Square Online, please follow the directions below:

  1. Go to your Square Online Overview page > Items > Site Items.

  2. If you need to filter your item list so only certain items appear, select Filter. You will be able to use filters such as item Visibility, Stock quantity, Fulfilment and others. When finished, select Apply filters.

  3. In the item list, mark the tick box on the far left of each item you want to edit, and you will see the corresponding editing options appear at the top of the item list under Bulk edit.

Depending on what items you've selected, you may see more or less options appear. For instance, if you've selected all physical and food item types, then you can bulk edit the items' category, fulfilment method (e.g. shipping, delivery, pickup), sales tax and visibility (e.g. visible, hidden, unavailable). If you were to select a physical item, donation item and membership item, you would only be able to edit the item category and visibility (since those are the only editing options they all have in common).

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You can perform the following actions on multiple items:

  • Delete (if you have a single site)

  • Remove from site (if you have multiple sites)

  • Mark as hidden

  • Mark as unavailable

  • Mark as visible

  • Remove sales tax

  • Charge sales tax

  • Set fulfilment method

  • Add to category

When changing the fulfilment method for multiple items, be sure you have not selected any non-physical items, like donations or digital items. These item types don’t use the standard fulfilment methods, so you won’t see the option to change the fulfilment method if you’ve selected any.

Bulk Edit Variations

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If you have items with variations such as size or colour, you can bulk edit those options. Click on the item to open it, then scroll down to the variations section. You can edit all item options at once using the top left tick box, or you can select specific options – this is handy if you have a large number of options and need to edit only some of them. In the example above, the weight is being edited for all options at the same time.

Add Items to Categories or Vouchers in Bulk

You can add multiple items to categories or vouchers when choosing items to add. Simply go to the Square Online Overview page , and go to either the Site Categories or Vouchers page, and select Filters.

Bulk Delete Vouchers

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To delete vouchers in bulk, from the Square Online Overview page , go to Items > Vouchers or Shared Settings > Vouchers. Then select the vouchers you want to remove, and click Delete.