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Bulk Edit Square Online Items and Categories

If you have a website with multiple items and categories, you can save time by making use of bulk editing. Bulk editing allows you to make changes across multiple items at once.

Learn more about creating items and categories in Square Online.

Filter and Bulk Edit Items


To edit your items in bulk in Square Online:

  1. From your Square Online Overview page, go to Items > Site Items.

  2. If you need to filter your item list so only certain items appear, select Filter. You’ll be able to use filters related to item visibility, stock quantity, fulfilment and others. When finished, select Apply filters.

  3. In the item list, tick the box by each item you want to edit to see the corresponding editing options appear at the top of the item list under Bulk edit.

Available bulk-editing actions

You can perform the following actions in bulk for Square Online items:

  • Remove from site
  • Delete
  • Add to category
  • Set fulfilment
  • Charge GST
  • Remove sales tax
  • Update visibility (can be scheduled)
  • Update sale price (can be scheduled)
  • Contains alcohol

Schedule updates

Note: Schedule item updates by upgrading your Square Online site.

With scheduled item updates in Square Online, you can schedule item visibility and sale price changes ahead of time to run special sales or launch new products. You can schedule updates for individual items or for multiple items via bulk actions. Learn more about scheduling item updates in Square Online.


When you select the Set fulfilment option, be sure you haven’t selected any non-physical items like donations or events. These item types don’t use the standard fulfilment methods so you won’t see an option to change the fulfilment method if you’ve selected any.


The Contains alcohol option is for physical or food and beverage items containing alcohol. Learn more about selling alcohol with Square Online for more information.

Bulk-Edit Variations


If you have items with variations such as size or colour, you can bulk edit those options. Select an item in the Square Online Overview page in Items > Site Items, then scroll down to the Variations/Options section. You can edit all item options at once using the top left tick box, or you can select specific options. This is handy if you have a large number of options and need to edit only some of them.

Add Items to Categories in Bulk


You can add multiple items to categories when choosing items to add. Simply go to the Square Online Overview page, and go to the Site Categories page and select Filters.

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