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Square for HVAC Professionals HVAC software to run jobs from schedule to payment
Keep your jobs moving and your schedule full
Take in-person transactions
Accept tap, chip, and swipe payments on-site with your phone or Square hardware, so you can collect payment on the spot. Offer the payment methods clients expect, including contactless wallets.
Let clients book anytime
Offer online booking so clients can request and schedule service whenever it’s convenient. Automated confirmations and reminders reduce back-and-forth and missed visits.
Get paid remotely
Send invoices by email or SMS so clients can pay easily from anywhere. You can also take card-not-present payments when needed for deposits or approvals.
Stay on top of cash flow
Track incoming payments and view your cash flow in one place for better visibility into your business finances.
More tools to grow your HVAC business
Keep client details organized
Automatically build profiles with contact info, notes, and payment history so your team stays consistent from first call to final invoice.
Offer ACH for big tickets
Let clients pay invoices by ACH bank transfer1 for larger HVAC jobs, where available. ACH bank transfers are subject to eligibility and may be subject to limits, including a $10 fee cap.
Standardize job contracts
Send contracts alongside estimates for installs, maintenance agreements, and change orders, so scope and terms are documented before work starts.
Keep your team in sync
Give your crew access to schedules, job details, and client info so everyone knows where to be and what to do.
"We’ve been a growing company for many years and it continues to grow. Square has definitely helped that growth, both in terms of technology and being more efficient. Because we’re more efficient, customers are more satisfied with our business and tend to use us more often."
Reynolds Towing
Chicago, IL
Hardware that helps you get paid on the spot
Square Reader
Be ready for any sale, anywhere, with a portable design that pairs with your device.
Square Terminal
Sell where it makes sense for you with a compact, all-in-one device that also prints receipts.
Square Reader for magstripe
Take card payments with a reader that goes where you go.
Square Reader
Be ready for any sale, anywhere, with a portable design that pairs with your device.
Square Terminal
Sell where it makes sense for you with a compact, all-in-one device that also prints receipts.
Obtén un plan para administrar todo tu negocio
Principales funciones para negocios de servicios
Facturas únicas y recurrentes
Presupuestos y contratos
Proyectos
Detalles
Principales funciones para negocios de servicios
Facturas únicas y recurrentes
Presupuestos y contratos
Proyectos
Principales funciones para negocios de servicios
Calendario de pagos
Plantillas personalizadas de facturas
Límite de $10 para transferencias ACH
Límite de comisión de $10 para transferencias bancarias ACH
Detalles
Principales funciones para negocios de servicios
Calendario de pagos
Plantillas personalizadas de facturas
Límite de $10 para transferencias ACH
Límite de comisión de $10 para transferencias bancarias ACH
Square Pro
Obtén precios personalizados
Si procesas más de $250,000 al año, habla con nuestro equipo para ver si eres elegible para precios personalizados y comisiones de procesamiento. También puedes preguntar sobre descuentos de hardware, soporte de incorporación e implementación, especialistas técnicos y administración de cuentas.
Next steps for running a smarter service business
Start running jobs with less admin
Preguntas frecuentes
What is HVAC software?
HVAC software helps you manage scheduling, estimates, invoicing, and payments in one place. With Square, you can handle all of that, from booking a job to collecting payment, without switching between tools.
Can Square be used as HVAC scheduling software?
Yes. Square can be used as HVAC scheduling software through appointments. Clients can book online 24/7, and you can manage calendars to keep the day organized. Automated confirmations and reminders help reduce missed appointments and last-minute confusion.
Can I send estimates and convert them to invoices?
Yes. Square supports estimates and invoicing. You can send an estimate for approval, then convert it into an invoice without retyping line items. This helps keep labor, parts, and taxes consistent from quote to final bill.
How do I take payments in the field?
You can take payments on-site using Square hardware or your phone. This lets you accept tap, chip, and swipe cards right after the job is done, allowing you to collect payment on the spot. If you need a specific setup for your crew, start with Compare hardware.
What payment methods does Square support for HVAC jobs?
Square supports multiple payment methods depending on how you collect:
- In person: Tap (including Apple Pay, Google Pay), chip, and swipe
- Online: Card payments through invoices or checkout links
- Bank transfer: ACH payments¹ for larger jobs, where available
Processing rates² vary by method.
1ACH bank transfers are subject to eligibility and may be subject to limits, including a $10 fee cap. See Square ACH Terms for details.
2Processing fees: 2.6% + 10¢ per tap, dip, or swipe; 2.9% + 30¢ for online payments; 3.5% + 15¢ for manually entered payments. Features, fees, and availability may vary by account, device, and payment type. No long-term contracts required.
Monthly subscription pricing shown is per location for Square Free, Square Plus, and Square Premium.
Apple, the Apple logo, and Apple Pay are trademarks of Apple Inc., registered in the U.S. and other countries. Google Pay is a trademark of Google LLC. Android is a trademark of Google LLC.