Create and Manage Items Online
As you add your business details to Square, you can create, edit and manage items from your Square Item Library in Dashboard. Managing items from here will update most item details across several other Square platforms, including Square POS and Square Online.
Note: In addition to your Dashboard, you can also create and manage items from the Square app.
|Want to sync your Item Library with Square Online? Learn more about item sync.
Create Items in Dashboard
To create items from your Item Library in Dashboard:
Click Create an Item.
Click the Item type drop-down menu and choose an item type.
Enter item information such as a name, category, description and image.
Set up any of the following additional item features and click Save when finished.
Note: If you’re creating multiple items, you’ll be able to upload your items in bulk using item importing.
If your item library contains fewer than 10 items, you can use the Quick Create feature to quickly create items with a name and a price. Quick Create minimises the steps needed to create an item, and you can edit the item details at any time. This feature is available from your online Square Dashboard. To get started:
From your Square Item Library, click + Quick Create and enter the item name. Note: If you haven’t created an item yet, you’ll see the item name and price fields open.
Click the Price field to enter an item price. You can also leave this blank to add a variable price at checkout.
Click Save when finished.
Set Up Item Unit Types
Each business is different – some sellers sell whole item quantities (like articles of clothing), while others sell items by weight or length. Some businesses sell both.
By default, each new item you create will have the unit type per item. When you set your unit type, you can choose from a list of preset units such as metres, ounces or feet. You’ll also be able to select unit types from both the metric and imperial systems. Learn more in our unit type FAQ.
Additional Item Actions
Create and Manage Item Categories
Categories help you arrange and organise your items, report on item sales, route items to specific printers, assign online visibility and much more. Learn more about creating and managing item categories.
Manage Item Stock
Square’s inventory management gives you basic tools to keep a clear count of in-stock items in your item library. Learn more about how to track your inventory with Square.
Manage Archived Items
By archiving items, you can remove the items from your Item Library and prevent them from being sold without permanently deleting the items and losing all item data and stock history. When you archive items, you will not be able to manage actions such as tracking, adjusting stock, editing variations or managing stock until you unarchive the item.
Learn more about archiving items.
Create and Manage Sales Taxes
Sales tax should be enabled for applicable items sold at your business. You can easily create and manage them directly from the online Square Dashboard. Learn more about how to set up taxes.
Note: Square fees are taken out of the total amount of each transaction, including tax and tip.
Create and Manage Discounts
You can create and edit discounts from your Dashboard or Square app. Learn more about creating and managing discounts.
Items in Square Online
Square Online is a robust platform that covers your website, items, order fulfilment, customers and much more. When it comes to your items, Square Item Library affects Square Online in a few different ways.