Add and edit employee timecards
About editing timecards
A timecard is the record of a set of shifts, generally associated with a business’ pay period. Depending on the timeframe viewed, a timecard can include both in progress and completed shifts. To help maintain the accuracy of your timecards, you may need to make changes. Team members can also request changes to their timecards for past shifts through the Square Team App.
You will receive a notification when team members request edits to their timecards. You can approve or decline these requests from the email notification, Square Team App, or online Square Dashboard. Edit requests expire after 30 days.
Before you begin
Before you edit time cards, make sure you already created and published a team schedule, set up time cards for team members, and set up your work period and overtime rules. Learn how to Set up team rotas , Set up time tracking, and Set your work period and overtime rules.
View open timecards
You can view all open timecards in your Square Dashboard.
Sign in to your Square Dashboard and select Staff > Shifts > Time tracking > Workday to view timecards for team members who clocked in but haven’t clocked out yet.
Open time cards will have a green dot to the left of the team member’s name.
Review timecard edit requests
You can review timecard changes from your team members in your Square Dashboard and Square Team App.
- Sign in to your Square Dashboard and select Staff & payroll > Shifts > Time tracking > Workday.
- Select … > Requests to review open requests.
- Select an open request and select Decline or Approve.
Add a timecard
You can delete a timecard for your team members from Square Dashboard.
Sign in to your Square Dashboard and select Staff > Shifts > Time tracking > Timecards.
Select Add timecard.
Select your team member, location, and job title.
Enter the appropriate date and hours worked.
Select Save.
Delete timecard
You can delete a timecard for your team members from Square Dashboard.
Sign in to your Square Dashboard and select Staff > Shifts > Time tracking > Timecards.
Use the date selector and name filter to locate the timecard you want to delete.
Select the timecard.
Select Delete hours.