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Bulk Edit Square Online Items, Categories and Vouchers

If you have a website with multiple items, categories or vouchers, you can save time by making use of bulk editing. Bulk editing allows you to make changes across multiple items at once.

Filter and Bulk Edit Items

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To edit your items in bulk in Square Online:

  1. In your Square Online Overview page, go to Items > Site Items.

  2. If you need to filter your item list so only certain items appear, select Filter. You'll be able to use filters such as item visibility, stock quantity, fulfilment and others. When finished, select Apply filters.

  3. In the item list, mark the tick box by each item you want to edit to see the corresponding editing options appear at the top of the item list under Bulk edit.

You can perform the following actions in bulk for Square Online items:

  • Delete (if you have a single site)
  • Remove from site (if you have multiple sites)
  • Add to category
  • Set fulfilment
  • Charge VAT
  • Remove VAT
  • Mark as visible
  • Mark as unavailable
  • Mark as hidden
  • Update sale price
  • Contains alcohol

Note: When you Set fulfilment for multiple items, be sure you haven’t selected any non-physical items like donations or events. These item types don’t use the standard fulfilment methods so you won’t see an option to change the fulfilment method if you’ve selected any.

Note: The Contains alcohol option is for physical or food & beverage items containing alcohol that are fulfilled using self-serve ordering. Learn more about selling alcohol with Square Online for more information.

Bulk Edit Variations

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If you have items with variations such as size or colour, you can bulk edit those options. Select an item in the Square Online Overview page in Items > Site Items, then scroll down to the variations section. You can edit all item options at once using the top left tick box, or you can select specific options. This is handy if you have a large number of options and need to edit only some of them. In the example above, the weight is being edited for all options at the same time.

Add Items to Categories or Vouchers in Bulk

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You can add multiple items to categories or vouchers when choosing items to add. Simply go to the Square Online Overview page, and go to either the Site Categories or Vouchers page and select Filters.

Bulk Delete Vouchers

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In the Square Online Overview page, go to Items > Vouchers or Shared Settings > Vouchers to delete vouchers in bulk. Then select the vouchers you want to remove using the tick boxes and click Delete.