Customer Prepayment for Square Appointments
With customer prepayment, you can easily manage your cash flow by requiring that customers prepay for fixed priced services when they book online. The fee for accepting prepayments is 1.4% + 25c + VAT for EU & EEA cards, and 2.9% + 25c + VAT for UK and non EEA cards per transaction, and any payments accepted this way will be transferred according to your transfer schedule. Customer prepayment can be enabled from your online Square Dashboard and the Square Appointments iPhone and iPad App, or on your Square Register.
You can accept any credit, debit or prepaid cards with a Visa, MasterCard or American Express logo for prepayment. The maximum prepayment transaction size is €4,200. Note: Clients are unable to use Square Gift Cards as a prepayment method.
Set a Payment Policy for Booking Online
With Square Appointments, you can select from three payment options for booking online: No Requirements to Book Appointment, Hold a Card for No-Show Protection and Require Prepayment.
Note: If you are not activated to accept card payments with Square, you will be required to verify your identity before you can enable this feature. This process should be completed by the account holder. Learn more about what’s required to sign up for Square Point of Sale.
To enable customer prepayment from your online Appointments Dashboard:
Visit Settings > Payments & Cancellations.
Click Require Prepayment > define your cancellation policy. Your customers will be required to agree to your policy before booking online.
Click Save.
To enable customer prepayment from the Appointments app:
Tap Settings > Online Booking.
Tap Accept Online Payments.
To enable customer prepayment when using Square Appointments on Square Register:
Navigate to Online Booking.
Select Square Booking Site.
Select Accept Online Payments.
Tap Require Prepayment.
Learn more about managing services and pricing options.
You can also accept customer prepayment when you create an appointment from your calendar if you have your customer’s card on file.
Manage Appointments with Customer Prepayment
When your customers prepay for services from your online booking site, the payments will appear in your Square balance and be transferred to your linked bank account. Learn more about linking and editing your bank account.
If you decline an appointment, a refund will be automatically issued back to the original payment card and your customer will be notified. You can decline an appointment at any time. Refunds for cancellations exceeding 60 days from the date of booking must be issued outside of Square. Learn more about processing refunds.