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Get Started with Square Invoices Plus

With Square Invoices Plus, you can choose from two plans: Free and Plus. Square Invoices Plus is our subscription-based option, and is recommended for growing businesses that want to streamline work and billing needs with advanced, time-saving features. This article highlights these features.

Get started by signing up for a 30-day free trial of Invoices Plus.

Key Invoices Plus Features

Batch create invoices

Save time and simplify your monthly billing process by emailing the same invoice to multiple customers at once instead of creating them individually each time.

To send a batch invoice:

  1. Go to Invoices in your online Square Dashboard.

  2. Click on Create Invoice.

  3. Select Create invoice batch.

Create groups of customers that you charge regularly for the same service, such as membership fees, so you can invoice the entire group in one go.

To manually create a group of customers:

  1. Visit Customers in your online Square Dashboard.

  2. Click All Customers > New Group.

  3. Name the new group > click Save.

Offer options with multi-package estimates

You can offer multiple packages of items and services from a single estimate.

To create a multi-package estimate from your online Square Dashboard:

  1. Go to the Square Invoices Overview page and click Estimates.

  2. Click Create estimate.

  3. Fill out the customer information and estimate details. Click Next.

  4. Enter the payment details and line items for the estimate.

  5. Under Add package, click the + icon. You can add up to nine packages. Fill out an optional title and description and click Next.

  6. Fill out communication options and preview the estimate. Click Send.

Note: Multi-package estimates have a two package minimum and a nine-package maximum. You can duplicate or delete as needed. Package total must be between $1.00 and $50,000.00.

Create milestone-based payment schedules

Schedule multiple payments for any job or project by setting up a payment schedule based on specific milestones or phases of the job — all from one invoice.

To create a progress invoice with a milestone-based payment schedule:

  1. Go to the Square Invoices Overview page and click Create Invoice.

  2. Select a customer from your Customer Directory, or enter a new name and email address or phone number.

  3. Add line items, and optionally apply modifiers, notes, and taxes by clicking Customize.

  4. Select Add Payment Schedule.

  5. Toggle on Request initial deposit, if needed, and Split balance into milestones.

  6. Enter the amount or percentages you have scheduled, select due date and click Save.

  7. Fill out the rest of the invoice details and click Send.

Note: To customize a payment due date or reminder schedule, click the payment due date or reminder schedule on each payment. You can create up to 12 milestone payments for your customer.

Auto-convert accepted estimates to invoices

Instantly convert accepted estimates into invoices to easily request payment from your customers. To automatically convert estimates to invoices when a customer accepts:

  1. Complete the steps above to create an estimate.

  2. On the Details screen, toggle on Automatically convert estimate to invoice when customer accepts.

  3. Choose Send invoice or create share link once accepted or Save invoice as draft once accepted.

Note: This feature is only available through Square Dashboard and on iOS devices. The auto-convert option is not currently available on Android devices.

Create and reuse custom invoice templates

Save and reuse existing invoice templates, so you don’t need to start from scratch each time. Build templates with pre-selected items, services, payment settings or notes that you can reuse for similar jobs or sales. You can set a default template that will always show up as your first choice when creating an invoice and rearrange the order of the rest of your templates.

To create an invoice template from your online Square Dashboard:

  1. Go to the Square Invoices Overview page in your Dashboard.

  2. Click Settings > Invoices.

  3. Click + New template.

  4. Enter the template name.

  5. Fill out the invoice details and click Save template.

Add custom fields to any invoice or contract

Create and select the placement of custom invoice fields to provide additional details to your customers, including your terms of service, cancellation policy, return policy or any other personalized message. Learn how to create custom invoice fields.

In addition, create custom fields for contracts to optimize your workflow and ensure the highest level of accuracy for the terms agreed to by your customer. Introducing customization around how you collect this information (e.g. text field, checkbox) will also unlock the ability for creating more than a contract (e.g. intake form, questionnaire, etc.).

Organize files into a project workspace

Save time and organize all of your digital files related to your project. Keep track of contracts, estimates, invoices, or recurring invoices in one workspace — all from your online Square Dashboard.

To create a Project folder:

  1. Go to the Square Invoices Overview page in your online Square Dashboard.

  2. Click Projects > Create project.

  3. Enter the project name, project start date, and optional end date. Click Save.

  4. Click Add and choose to add existing estimates, contracts, invoices, or recurring series. You can search by title, ID, or status.

In the Projects tab of your online Square Dashboard and Square Invoices app, you have access to a pipeline board tracker so you can better track leads and payments. To view this, select the Board view filter. With this, you can categorize projects into different segments, including Inquiry, Proposal, and Completed. You have three options to change a project phase:

  • Change in-line in the project list view. 

  • When creating or editing a project there is a drop-down menu.

  • Drag and drop project tiles across phase columns in the pipeline/board view.

Once you associate a customer with a project, you can share it. To do so, open the project and click Share.