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Pennsylvania Employer Tax Information

To sign up for Square’s online payroll services in Pennsylvania, you must be registered with the Pennsylvania Department of Revenue and the Pennsylvania Department of Labor and Industry so we can pay and file your state taxes.

Agency Required Tax Information Format
Pennsylvania Department of Revenue Pennsylvania Withholding Tax Account Number 0000-0000 (8 digits)
Pennsylvania Filing Frequency Semi-weekly, Semi-monthly, Monthly, or Quarterly
Pennsylvania Department of Labor and Industry Pennsylvania UC Account Number 0000000 (7 digits)
Pennsylvania Total Contribution Rate X.XXXX%

Pennsylvania Tax Account Numbers

Pennsylvania Withholding Tax Account Number and Filing Frequency

  • If you are a new business, register online with the PA Department of Revenue to retrieve your account number and filing frequency. You can also contact the agency at 1-888-PATAXES (1-888-728-2937).
  • If you already have a Pennsylvania Withholding Tax Account Number and filing frequency, you can look this up online or find this on correspondence from the PA Department of Revenue. If you’re unsure, contact the agency at 1-888-PATAXES (1-888-728-2937).

Pennsylvania Unemployment Compensation Account Number and Tax Rate

  • If you are a new business, register online with the PA Department of Labor and Industry to retrieve your number and tax rate. The PA Unemployment Insurance Tax Rate for most new employers is 3.6890%.
  • If you already have a PA Unemployment Compensation Account Number and tax rate, you can look this up online or find it on the Unemployment Compensation Contribution Rate Notice mailed by the PA Department of Labor and Industry. If your account number is longer than 7 digits, only enter the first 7 digits. If you’re unsure, contact the agency at 866-403-6163 or via their Contact Us form.

Pennsylvania Payroll Tax Details

Square Payroll processes the following per the frequency below to the listed state agencies:

Agency Filing Frequency
Pennsylvania Department of Revenue Withholding Tax Payment After Every Pay Run
Employer Quarterly Return of Withholding Tax (PA-W3) Quarterly
Wage and Tax Statement (W-2) Annually
W-2 Transmittal Annual Reconciliation (REV-1667) Annually
Pennsylvania Department of Labor and Industry Employer's Quarterly Wage and Tax Information Quarterly
New Hire Report As Needed

Pennsylvania City-Level Payroll Tax Details

Agency Required Tax Information Format
City of Pittsburgh Finance Department Pittsburgh City Account Number 00-0000-000 (9 digits)
Philadelphia Department of Revenue Philadelphia Tax Account Number 0000000 (7 digits)
Philadelphia Wage Tax Filing Frequency Weekly, Semi-Monthly, Monthly, or Quarterly

Pittsburgh City Account Number

  • If you are a new business, register online with the City of Pittsburgh Finance Department to retrieve your account number. You should receive this within 5-10 business days. You can also contact the agency at 412-255-2543.
  • If you already have a Pittsburgh City Account Number, you can find this on correspondence received from the City of Pittsburgh Finance Department. If you’re unsure, contact the agency at 412-255-2543.

Philadelphia Tax Account Number and Filing Frequency

  • If you are a new business, register online with the Philadelphia Department of Revenue to retrieve your account number and filing frequency. You can also contact the agency at 215-686-6579 or revenue@phila.gov.
  • If you already have a Philadelphia Tax Account Number and Filing Frequency, you can find these on previous correspondence received from the Philadelphia Department of Revenue. If you’re unsure, contact the agency at 215-686-6579 or revenue@phila.gov.

Square Payroll processes the following per the frequency below to the listed tax collectors:

Agency Filing Frequency
City of Pittsburgh City of Pittsburgh Quarterly Payroll Expense Tax (ET-1) Quarterly
City of Pittsburgh Local Services Tax Quarterly Return (LS-1) Quarterly
City of Pittsburgh Local Services Tax Annual Reconciliation Annually
Philadelphia Department of Revenue City of Philadelphia Wage Tax Payment After Every Pay Run
City of Philadelphia Annual Reconciliation of Employer Wage Tax Annually
Wage and Tax Statement (W-2) Annually
Various Tax Collectors Quarterly Earned Income Tax (EIT) Filing Quarterly
Quarterly Local Services Tax (LST) Filing Quarterly
Earned Income Tax (EIT) Annual Reconciliation Annually
Local Services Tax (LST) Annual Reconciliation Annually
Learn more about: Payroll

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