Square Payroll: Paid Time Off FAQs

Can I set up a PTO policy for all of my employees at once?

Currently, Square Payroll requires you to set up PTO policies for each employee individually. We plan to add business level settings in the future.

Do all of my employees need to have the same PTO policy?

No, you can set up unique PTO policies for each of your employees.

Can I set up multiple PTO policies for one employee?

No, you are currently limited to one PTO policy per employee.

What happens if I have an employee that uses more PTO than they have accrued or have left?

It is your choice to allow an employee to use more PTO hours than they have in their current balance. If you choose to allow your employee to do this, you will be notified when processing payroll that the amount to be paid exceeds their current balance.

Do overtime and double time hours count towards PTO accrual?

Yes, overtime and double time hours do count towards PTO accrual on a 1:1 basis (they do not count 1.5x or 2x).

I have a salaried employee that I pay through the additional field that I need to pay for PTO. How do I do this?

You can do this by calculating your employee’s hourly rate and entering in that amount into the rate field. The PTO hours added will then be paid out at that rate.

Where can I get more information on California’s Paid Sick Leave Law?

If your business is in California, learn how to set your PTO policy to be compliant with California’s Paid Sick Leave Law.

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