Kansas Employer Tax Information
To sign up for Square’s online payroll services in Kansas, you must be registered with the Kansas Department of Revenue and Kansas Department of Labor so we can pay and file your state taxes.
Agency | Required Tax Information | Frequency |
Kansas Department of Revenue | Kansas Withholding Account Number | 036-XXXXXXXXX-F01 (“036” + Federal EIN + “F01”) |
Kansas Filing Frequency | Quad-Monthly, Semi-Monthly, Monthly, Quarterly, Annually | |
Kansas Department of Labor | Kansas UI Account Number | XXXXXX (6 digits) | Kansas Contribution Rate | X.X% |
Kansas New Employer Registration
Kansas Withholding Account Number & Filing Frequency
Register online as a new business.
You will receive your Tax ID Number immediately after completing the registration online.
After 3-5 business days, call the agency at (785) 368-8222 to receive your filing frequency.
Kansas UI Account Number
Register online as a new business.
You will receive your UI Account Number immediately after completing the registration online.
Kansas Contribution Rate
If you are unsure of your rate, contact the agency at (800) 292-6333.
Find Your Kansas Tax ID Numbers and Rates
Kansas Withholding Account Number
You can find your Withholding Account Number on any previous Form KW-5, or on any notices you have received from the Department of Revenue.
If you’re unable to locate this, contact the agency at (785) 368-8222.
Kansas Filing Frequency
You can find your Filing Frequency on the notice sent to you by the Department of Revenue at the beginning of the year.
If you’re unable to locate this, contact the agency at (785) 368-8222.
Kansas UI Account Number
You can find your UI Account Number on any previous Form K-CNS 100, or on any notices you have received from the Department of Labor.
If you’re unable to locate this, contact the agency at (800) 292-6333.
Kansas Contribution Rate
You can find your Contribution Rate on the Experience Rating Notice sent by the Department of Labor.
If you’re unable to locate this, contact the agency at (800) 292-6333.
Kansas Payroll Tax Details
Square Payroll processes the following per the frequency below to the listed state agencies:
Agency | Filing | Frequency |
Kansas Department of Revenue | Withholding Tax Payment (Form KW-5) Note: The withholding tax payment made by Square Payroll services as both the payment voucher and filing. This form will not appear under Tax Forms in Dashboard. | Per Pay Run |
Annual Withholding Tax Return (Form KW-3) | Annual | |
W-2 Reporting | Annual | |
Kansas Department of Labor | Unemployment Insurance Payment / Filing (Form K-CNS 100/101) | Quarterly | New Hire Reporting | Per New Employee |