Ohio Employer Tax Information
To sign up for Square’s online payroll services in Ohio, you must be registered with the Ohio Department of Taxation and the Ohio Department of Job and Family Services so we can pay and file your state taxes.
Agency | Required Tax Information | Format |
Ohio Department of Taxation | Ohio Withholding Account Number | 50 000000 (8 digits, must begin with a 5) |
Ohio Department of Job and Family Services | Ohio Employer Account Number | 0000000000 (10 digits) |
Ohio Total Contribution Rate | X.X% | |
City of Columbus | City of Columbus ACH Credit Registration Number | 000000 (combination of 6 numbers or letters) |
Ohio New Employer Registration
Ohio Withholding Account Number
Register online as a new business. You will receive your Ohio Withholding Account Number immediately after completing the registration online.
Ohio Employer Account Number
Register online as a new business. You will receive your Employer Account Number immediately after completing the registration online.
Ohio Total Contribution Rate
If you are unsure of your rate, contact the Ohio Department of Taxation at 614-466-2319.
City of Columbus ACH Credit Registration Number
Square Payroll will be making tax payments to the City of Columbus on your behalf via ACH Credit. In order to do this, your business will need to register for the City of Columbus’ ACH Credit Electronic Filing Program by completing this form. You will be assigned your ACH Credit Registration Number within a few days of submitting the form.
Find Your Ohio Tax ID Numbers and Rates
Ohio Withholding Account Number
You can look this up online or on any previous Form IT-501.
If you’re unsure, contact the agency at 888-405-4039.
Ohio Employer Account Number
You can find this on any previous Contribution Rate Determination from the Ohio Department of Job and Family Services.
If you’re unsure, contact the agency at 614-466-2319.
Ohio Total Contribution Rate
You can find this on the Contribution Rate Determination mailed by the OH Department of Job and Family Services each year.
If you’re unsure, contact the agency at 614-466-2319.
City of Columbus ACH Credit Registration Number
If you have already registered to make ACH Credit payments with the City of Columbus, you can call the Income Tax Division at 614-645-7370 to retrieve this.
If you haven’t registered, please register for the City of Columbus’ ACH Credit Electronic Filing Program by completing this form. You will be assigned your ACH Credit Registration Number within a few days of submitting the form.
Ohio Payroll Tax Details
Square Payroll processes the following per the frequency below to the listed state agencies:
Agency | Filing | Frequency | Department of Taxation | Employer’s Payment of Ohio Tax Withheld (IT-501) Note: The withholding tax payment made by Square Payroll services as both the payment voucher and filing. This form will not appear under Tax Forms in Dashboard. | After Every Pay Run |
Employer’s Payment of School District Income Tax Withheld (SD-101) | Monthly | |
Employer’s Quarterly Reconciliation of Income Tax Withheld (IT-942) | Quarterly | |
School District Annual Reconciliation (SD-141) | Annually | |
Employer’s Annual Reconciliation of Income Tax Withheld (IT-941) | Annually | |
Transmittal of Wage and Tax Statements (IT-3) | Annually | |
Wage and Tax Statement (W-2) | Annually | Department of Job and Family Services (JFS) | Unemployment Compensation Quarterly Tax Return (JFS-20125) | Quarterly |
New Hire Report | As Needed |
Ohio Municipal Payroll Tax Details
Agency | Filing | Frequency | Regional Income Tax Agency (RITA) | Municipal Tax Payment | Monthly |
Employer's Municipal Tax Withholding Statement (Form 11) | Monthly | |
Reconciliation of Income Tax Withheld and W2 Transmittal (Form 17) | Annually | |
Wage and Tax Statement (W-2) | Annually | Central Collection Agency (CCA) | Employer's Return of Income Tax Withheld | Semi-Monthly |
Annual Reconciliation of City Income Tax Withheld (W-3) | Annually | |
Transmittal of Wage and Tax Statements (W-2) | Annually | City of Columbus | Employer's Semi-Monthly or Monthly Deposit (IT-15) | After Every Pay Run |
Employer's Quarterly Return of Tax Withheld (IT-11) | Quarterly | |
Reconciliation of Quarterly Returns of Income Tax Withheld From Wages (IT-13) | Annually | |
Wage and Tax Statement (W-2) | Annually |
Semi-Monthly City Tax Filers
Most Ohio city taxes are due on a monthly or quarterly basis. However, some Ohio cities have added a new semi-monthly filing requirement for employers who withhold more than $1,000 in city income tax from their employees in a month, or more than $12,000 in a year.
If your city taxes are reported to one of the collection agencies listed below, you can visit their page for more information on semi-monthly filing requirements:
For all others cities that aren’t members of the above, please contact your local income tax agency to inquire about semi-monthly filing requirements.