Inventory Adjustment History
With Square for Retail’s Inventory Plus features, you can gain insights into the flow of your inventory by viewing historical adjustments.
To get started:
- Visit Inventory Management from your online Square Dashboard > click History.
- Select a date range, location(s), and adjustment type from the dropdown menus to filter your search. You also have the option to narrow your search by product using the search field to the right.
- Click on an event to see who made the adjustment, what it cost, and which locations were affected.
- Damaged: Items marked as damaged.
- Lost: Items marked as stolen (theft) or as a loss.
- Sold: Items sold.
Deduction or Addition:
- Re-counted: A generic way to add or deduct stock levels.
- Received: If you receive a purchase order, or manually mark an item as received. Note: For an item to appear in the Cost of Goods Sold report, items must be marked as Received.
- Restocked: Adjustment will reflect as restocked when you process a return.
- Transferred: Record of transferring stock from one location to another.
Read more about Inventory Plus.
Updating Unit Costs and Adjusting Quantity
You can apply filters on your inventory history log to view stock intake with an associated unit cost, without a unit cost, or all historical adjustments. If you need to update inventory without an associated unit cost, apply the filter Missing Cost.
To identify missing unit costs:
- Log into your Square Dashboard.
- Navigate to your Inventory > click History.
- On the All Costs drop-down menu, select Missing Cost.
The Missing Cost filter will display a list of items that are not associated with a unit cost.
To add a unit cost:
- Tap Add Cost next to one of your items.
- Enter the unit cost > tap Save.
If the original stock intake was with a purchase order, just click the link listed in the historical adjustment details page to update the associated unit cost.
Note: Stock adjustments that deduct from your inventory levels will credit or debit your Cost of Goods Sold and Inventory Value (depending on the type of adjustment) based on a first in, first out (FIFO) accounting method. If the cost appears to be inaccurate, you can edit the cost of the original stock intake. For this reason, you are unable to update the unit costs for stock adjustments that deduct from your inventory levels, such as re-counts that adjust down, loss, damage, or theft stock adjustments.
Let’s say you accepted a purchase order or manually received 10 items at a cost of $15 each. Later, you manually re-counted to reduce the item’s stock to 8 items. The re-count adjustment will debit your Cost of Goods Sold and credit your Inventory Value by $30. The adjustment will show in your History, but to update the unit cost (say to $10), you’ll need to locate the original receive adjustment. After you update the original intake adjustment, the re-count adjustment will automatically reflect the new unit cost and Inventory Reports will be updated.
Bulk Resolve Missing Unit Costs
Keep in mind, if an item in your library is missing a unit cost, you’ll need to update each variation before you can bulk resolve missing costs from your History log.
To get started:
- Log into the item library in your online Square Dashboard to confirm each item variation has an associated unit cost.
- Navigate to your Inventory and click History.
- Select Resolve Unit Costs > Resolve Costs.
When you select See Stock Actions, you’ll see each historical adjustment missing an associated unit cost.
When you update one historical adjustment, the unit cost for every other adjustment will reflect the new unit cost for that particular item.
You are not able to bulk update the unit cost for item variations you’ve deleted from your item library. To update historical adjustments for a deleted variation, you’ll need to update each variation unit cost from your History log.
Review answers to frequently asked questions about Square for Retail reporting.