Virginia Employer Tax Information
To sign up for Square Payroll in Virginia, you must be registered with the Virginia Department of Taxation and Virginia Employment Commission so we can pay and file your state taxes.
| Agency | Tax ID | Tax ID Format |
|---|---|---|
| Virginia Department of Taxation | Virginia Department of Taxation Account Number | 30 XXXXXXXXX F XXX |
| Virginia Employment Commission | Virginia Employment Commission Account Number | XXXXXXXXXX (10 digits) |
Virginia New Employer Registration
Virginia Department of Taxation
Register online as a new business.
Your Department of Taxation Account Number will match your nine-digit Federal Employer Identification Number (FEIN). You are solely responsible for inputting the three-digit location code at the end of the number.
Virginia Employment Commission
Online registration with the Department of Taxation will automatically enroll you with the Virginia Employment Commission for state unemployment insurance taxes.
If you have issues with registration or cannot locate your Employment Commission Account Number once you have registered, call the Employment Commission: 804-786-7159
Virginia Tax Payment Frequency
The default filing frequency for new employers is Monthly.
To confirm your filing frequency, call the Department of Taxation: 804-367-8037
Virginia Employer Tax Rate
The default tax rate for new employers varies each year. You should receive your Virginia Tax Rate after completing the online registration with the Department of Taxation and the Virginia Employment Commission.
If you are unsure of your tax rate, call the Employment Commission: 804-786-3061
Find Your Virginia Tax ID Numbers and Rates
Department of Taxation Account Number
Your Department of Taxation Account Number is 15 digits and it includes your nine-digit Federal Employer Identification Number (FEIN). It will always start with 30, followed by your FEIN, the letter F and your three-digit location code at the end of the number. You are responsible solely for obtaining the three-digit location code from the state.
Log into Virginia Department of Taxation (VATAX) Online Services for Businesses.
Locate your number on any previously filed state tax return (VA-5) and enter in the three-digit location code.
Call the Department of Taxation: 804-367-8037
Employment Commission Account Number
Log into VATAX Online Services for Businesses.
Locate your ten-digit (XXXXXXXXXX) Employment Commission Account Number on any previously filed quarterly report (VEC-FC-21).
Call the Employment Commission: 804-786-1082
Virginia Tax Payment Frequency
This is based on your previous year’s annual payroll totals.
For more information, read more here.
Call the Department of Taxation: 804-367-8037
Virginia Employer Tax Rate
Look up your employer tax rate by logging into the VATAX Online Services for Businesses.
Your Employer Tax Rate can be found on the Tax Rate Notice sent by the Employment Commission each December.
Call the Employment Commission: 804-786-3061
Although Square Payroll will assist in verifying your tax rates each quarter, given that you have provided a valid Virginia Employment Commission Account Number, you are responsible for ensuring that these rates are accurately reflected under Tax info on your Square Dashboard.
Virginia Payroll Tax Details
Square Payroll processes the following per the frequency below to the listed state agencies:
| Agency | Name | Frequency |
| Department of Taxation | Employer’s Return of Virginia Income Tax Withheld (VA-5) | Monthly / Quarterly |
| Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return (VA-6) | Annually | |
| Wage and Tax Statement (W-2) | Annually | |
| Employment Commission (VEC) | Unemployment Insurance Tax Payment | Quarterly |
| Employer’s Quarterly Tax Report (VEC FC-20) | Quarterly | |
| Employer’s Quarterly Payroll Report (VEC FC-21) | Quarterly | |
| New Hire Reporting Commission | New Hire Report | Per New Employee |
Learn how to locate or obtain an EIN.